Help Center / LEYMAX PAYROLL

Payroll rules: paying work since, overtime, who signs off, whether the manager closes and correcting a calendar

Five decisions for your company, in My account → Payroll rules.

In My account → Payroll rules you decide five things. “Paying work since”: work before that date is not included in any pay. If you change it, “See what changes” tells you before you confirm which pays are cancelled (those being prepared for a period that falls entirely before the new date), which are prepared again on their own, and whether the date falls in the middle of a period (only the days from the date on would be included from that period). If you made a mistake and move it back to an earlier date, the pay that was cancelled by the change comes back and is prepared on its own, with the same data, as if you had never moved it; “See what changes” says so too. It cannot be changed if those days have a closed pay, because what was paid is not touched, or one awaiting approval or approved, which must be returned first. Only the account holder or the partner can change it. “Overtime for employees (W-2)”: nurse registry caregivers are contractors (1099) and get no overtime; if you have W-2 employees who work more than 40 hours in a week, choose “Federal law applies” (time and a half beyond 40 hours) or “It does not apply to my operation”. Until you decide, pay for those weeks stays stopped, and the pay’s pending item brings you here. Pays already prepared take the new rule when they are prepared again. “Whoever prepares the pay cannot approve it”: turn it on if you want someone else to always sign off. “The manager can close payroll”: off, the manager prepares payroll and lets you know it is ready, and you or the partner close it; on, the manager closes it themselves and you and the partner get “Payroll was closed: review it”, in the bell and by email. Paying them and the bank file remain yours and the partner’s only. It applies to every manager on the account, and it can also be turned on or off when giving a manager access (My account → Team). These rules are changed by the account owner and the partner; the manager only sees the calendars in this section. “Your pay calendars”: each calendar shows how often it runs, the day it ends and when the current period ends. If you declared the end date wrong, “Correct date” asks when your current period ends; what was already paid is not touched and the following periods are rebuilt. If there is a prepared pay in a period that would change, lock it first. If there are closed pays and the new date would leave days in no period, it is not changed and it tells you. Every change is recorded with who made it.

Related instructions