Your workers’ bank accounts

In each worker’s file, the «Bank account» tab shows whether she has one and, if so, its last 4 digits, the routing number, the type (checking or savings) and whether it is personal or her company’s (preselected from her tax identity). «Register account» opens a window: the holder, the routing number (checked as you type it), the account number typed twice and the type; it is stored encrypted. Bank accounts are handled only by the account owner and the partner: registering them, changing them and loading them in bulk. The payroll manager and the reviewer do not see this tab, or anything about bank accounts. When one of the two registers or changes an account, the other is notified. When changing an account, the window shows today’s account next to the new one and reminds you to confirm it with her by phone: an account change is the most common way to divert a payment. Only the owner and the partner see the full number, with «View full number»; every view is recorded and it hides by itself. To add many at once, Workers has «Load bank accounts»: download the Excel template, fill one row per worker with her code, and when you upload it you will see row by row what will happen (new, change, already her account or a problem with its reason) before anything is registered. When you press «Register», the work runs on the server: the window shows how many are done out of how many, you can close it and keep working, and opening it again shows how it is going or how it ended. If it ever stopped, «Retry» continues from the row where it stopped without repeating anything. Uploading the same file again duplicates nothing. In Workers, «Filters» → «Bank account» shows who has no account, who has one and whose change is waiting. Without an account, her payment is calculated the same and left out of the bank file.

Related instructions

• Who can access Payroll →
• How the amount is calculated →
• From “Prepare payroll” to a locked pay →