Help Center / LEYMAX PAYROLL

The worker’s fixed rate

A worker can be paid a fixed amount per period that covers her linked patients; the rest is paid hourly. Patients are linked, reassigned to another worker or unlinked from her file.

Each worker can have ONE fixed rate per period. Next to her name, in her file, there is always the “Fixed rate” button: without one it reads “Turn on fixed rate” and every patient is paid hourly, as always. The window has two steps. 1) The amount per period: the first time it has no date; changing it asks from which cycle it applies (always a whole cycle and never what was already paid). 2) Link patients: search any patient of the clinic and link it. If it is already linked to another worker’s fixed rate, it tells you: linking it here moves it away from her. If another worker sees the patient, it leaves her list and her visits and shows here; if several do, you choose who it leaves (one, another or all). From then on it belongs to this worker’s fixed rate: if it came in the period, it counts for her fixed rate just like one of her own included patients, even though its visits arrive with the other worker’s code. The worker it leaves is no longer paid hourly for it and it does not count in her fixed rate (she does not need a fixed rate for that). It is never paid twice. When you link, reassign or unlink, the change is saved at once and each worker’s pay updates by itself in the background; if it could not be applied, the bell tells you and tapping it tries again. In “Patients and rates”, each patient that came from another worker shows “Linked”; one of her own patients that you put in her fixed rate shows “Included in fixed rate” (not paid hourly, just like a linked one, and it works the same). Tap the tag to Reassign (it moves to another worker, inside her fixed rate) or Unlink (it goes back to how it was: it tells you where it leaves and where it goes back to, and you only choose from which cycle; no rate is typed: it goes back to the hourly rate it had before the link and, if it had none, it goes back with no rate and her file asks you for it like any patient; only what the link included goes back: a patient that was already included before stays included). If it was the last patient of her fixed rate, it asks whether to also remove her fixed rate or keep it (with no patients it is not paid). The other patients show “Reassign” when the worker has a fixed rate: you choose the worker (the ones from this same exchange are recommended at the top) and, if she has no fixed rate, you set it right there, because it is required. If a patient she sees hourly already shows in another worker’s fixed rate, its row says so and “Reassign” only moves it there. After saving the first fixed rate, the window stays open on step 2 so you can link. Both files update at the same time. If, after linking a patient, one of its visits comes in with another worker, the row says “Review”: you fix it (reassign or unlink it). In “Visits this period”, the patients of her fixed rate (linked and included) show among her patients with a violet stripe and their tag (“Linked” if it came from another worker, “Included in fixed rate” if it is hers), with their hours and “Included”: they do not add to this worker’s total. The tab opens at once with what was last seen and updates by itself. In the Payroll Center, a worker with a fixed rate shows a “Fixed” tag next to her name and, under her hourly rate, “+ fixed” with its amount; she always comes first in her section, and workers who share a linked patient are listed one under the other. When reassigning, “From which cycle” is asked only after you choose the worker (and her amount, if you set her fixed rate there). The lists where you choose a worker or a patient show the worker ID or the Admission ID, so equal names are not confused. If a linked patient did not come in the period, it shows in its place with “did not come this period” and who sees it, and in the Payroll Center her row says “Linked patients who did not come” (it does not stop the payroll; tap it to see them). If a patient that counted for another worker’s fixed rate was missing, her “Confirm fixed rate” says who it is linked to and takes you there. The header search takes a linked patient to the file where it shows, not the one it left, and opens “Patients and rates” with that patient highlighted in yellow. “Remove the fixed rate” is not possible while she has included or linked patients (it tells you which). In each period, if all her included patients came, the fixed rate is paid automatically; if one was missing, the Payroll Center says “Confirm fixed rate” and you choose “Pay” its amount or “Change this period only”; if none came, nothing is paid. Her included visits go through the same checks as hourly ones. What was already paid is never touched. If you change anything of the fixed rate after preparing the payroll, it has to be prepared again.

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